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FFA has put together a list of Frequently Asked Questions (FAQs) to help
answer questions that the Office of Secretary (OS) and the Administration on Aging (AoA) employees may have
about the OS/AoA CCSP. The questions are grouped in the categories below:
Applying For a Subsidy From
OS/AoA CCSP
Q: How do I apply for a subsidy from OS/AoA CCSP?
A: Complete an application for OS/AoA CCSP. OS/AoA employees may
obtain an application from the PSC Child Care Coordinator, or on the PSC intranet website, or you may
download the application from our FFA’s website by following this link,
OS/AoA CCSP Application. In addition to submitting a completed application, you must also submit:
- A copy of your most recent Individual Federal Tax Return.
- A copy of your two most recent Statement of Earnings and Leave, or paycheck stub.
- A completed copy of OPM Form 1644 signed
and dated by your childcare provider.
- A copy of your childcare provider's license to operate.
Q: When can a new employee apply for OS/AoA CCSP?
A: Immediately, upon joining OS/AoA, as long as they meet the
eligibility criteria.
Q: Where should I send my application to be processed?
A: If the application is mailed, it should be mailed to the following address:
Rebecca Donnelly
Program Specialist
Child Care Center and Subsidy Coordinator
Program Support Center/AOS
US Department of Health and Human Services
5600 Fishers Lane, RM 5B-41
Rockville, MD 20857
Determining Eligibility For
OS/AoA CCSP
Q: What factors will FFA consider to determine if an employee is eligible to
receive an award?
A: FFA will follow the guidelines established by OS/AoA to determine
which employees who apply for an award meet all of the eligibility requirements. The eligibility requirements are:
- You must be an OS/AoA employee.
- You must be a full-time or part-time employee.
- Have a child enrolled in, or will be enrolled in, a licensed childcare facility, or
with a licensed childcare provider (licensed and/or regulated by the State and/or local authorities where the
service is provided.
- Your child must be a member of a household maintained by you and have the following
relationship to you: a) a biological child who lives with you; b) an adopted child; c) a stepchild; d) a foster
child; e) a child for whom a judicial determination of support has been obtained; or f) a child who you are the
parent or legal guardian of and to whose support you make regular and substantial contributions.
- Your child must be age 13 or under, or disabled through age 18.
- Have a total family income (TFI) that does not exceed $50,000 per year. TFI is
determined by looking at the adjusted gross income (AGI) as reported on the most recent IRS Form1040 or Form
1040A.
Q: Once I have been determined eligible to receive an award, do I have to
submit a new application each year?
A: No. However, you will need to re-certify your eligibility no later
than May 1 st of each year. If you are deemed eligible to receive the award, you are required to submit copies of
the following: your most recent federal income tax return, two most recent pay statements, and a current copy of
your Childcare Provider’s license.
Q: Will I be notified that I am eligible to receive an award?
A: Yes, FFA will mail award letters to all employees determined to be
eligible to receive an award. In addition, FFA will notify all employees who were determined not to be eligible to
receive an award, and provide the reason(s) for such determination.
Q: What will be the amount of the award?
A: The amount of your award will be based upon the employee’s
Total Family Income (TFI). TFI will be determined by the adjusted gross income as indicated on the employee’s
most recently filed IRS Form 1040 or 1040A. The award will be a percentage of all eligible child care costs, as
shown on the table below:
TOTAL FAMILY
INCOME |
CCSP AWARD
PERCENTAGE |
Over $50,000 |
0.0% |
$49,001 - $50,000 |
20.0% |
$48,001 - $49,000 |
21.0% |
$47,001 - $48,000 |
22.0% |
$46,001 - $47,000 |
23.0% |
$45,001 - $46,000 |
24.0% |
$44,001 - $45,000 |
25.0% |
$43,001 - $44,000 |
26.0% |
$42,001 - $43,000 |
27.0% |
$41,001 - $42,000 |
28.0% |
$40,001 - $41,000 |
29.0% |
$39,001 - $40,000 |
30.0% |
$38,001 - $39,000 |
31.0% |
$37,001 - $38,000 |
32.0% |
$36,001 - $37,000 |
33.0% |
$35,001 - $36,000 |
34.0% |
$34,001 - $35,000 |
35.0% |
$33,001 - $34,000 |
36.0% |
$32,001 - $33,000 |
37.0% |
$31,001 - $32,000 |
38.0% |
$30,001 - $31,000 |
39.0% |
$30,000 or Less |
40.0% |
Priority will be given to employees with a total family income of $30,000 or less, with
employees earning between $30,001 and $50,000 eligible for funding on a first-come / first-served basis.
Requirements After Receiving an
Award
Q: Once I receive an award letter, what should I do next?
A: You must fully complete, sign, and date the Award Acceptance Agreement
included with your award letter and return it to FFA.
Q: How do I notify FFA of the amount incurred for childcare charges for each
month?
A: You must send FFA a OS/AoA CCSP
Monthly Invoice which shows the total charges incurred for services rendered for childcare services.
The charges should be stated as weekly totals, and the weekly totals should be added to get the total for each month.
You and your Childcare Provider must sign the invoice for each month. If you have more than one (1) Childcare
Provider, you must submit a separate invoice for each Childcare Provider.
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