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FFA
has put together a list of Frequently Asked Questions
(FAQs) to help answer questions that U.S. Department of Labor (DOL) employees
may have about the DOL CCSP. The questions
are grouped in the categories below:
Applying
For an AWARD From The DOL CCSP
Q:
How do I apply for an award from the DOL CCSP?
A:
Complete an application for the DOL CCSP.
DOL employees may obtain an application from the
DOL Labornet (go to Worklife Program, then click on Child Care
Subsidy Program) intranet, or you may download
the application from FFA's website by following
this link, DOL CCSP Application.
Please make sure that you put the Department of Labor (DOL)
as your Federal Agency on line 2.
In addition to submitting a completed application, you must also submit:
- A copy of your most recent federal tax return;
- A copy of the pay statements for the two most recent pay periods for each parent or guardian;
- A copy of your most recent SF-50, Notification of Personnel Action;
- A completed Form OPM 1644 for each of your childcare providers;
- A copy of your childcare provider's current license or statement of compliance with state and/or local child care regulations.
Q:
When can a new employee apply for DOL CCSP?
A:
Immediately, upon joining DOL, as long as they meet the eligibility criteria.
Q:
Where should I send my application to be processed?
A:
If the application is mailed, it should be mailed
to the following address:
First
Financial Associates
DOL CCSP
7079 Hayden Quarry RD
Lithonia, Georgia 30038
Determining
Eligibility For The DOL CCSP
Q:
What factors will FFA consider to determine if
an employee is eligible to receive an award?
A:
FFA will follow the guidelines established by
the DOL to determine which employees who apply
for an award meet all of the eligibility requirements.
The eligibility requirements are:
- You must be a DOL employee.
- You must be a full-time or part-time permanent employee.
- Have a child enrolled in, or will be enrolled in, a
licensed childcare facility, or with a licensed childcare provider
(licensed and/or regulated by the State and/or local authorities where the
service is provided.
- Your child must be a member of a household maintained
by you and have the following relationship to you: a) a biological child
who lives with you; b) an adopted child; c) a stepchild; d) a foster child;
e) a child for whom a judicial determination of support has been obtained;
or f) a child who you are the parent or legal guardian of and to whose
support you make regular and substantial contributions.
- Your child must be age 13 or under, or disabled through
age 18.
- Have a total family income (TFI) that does not exceed
$59,999 per year. TFI is determined by looking at the adjusted gross
income (AGI), for yourself and your spouse, as reported on the most recent
IRS Form1040 or Form 1040A.
Q:
Once I have been determined eligible to receive an award, do I
have to submit a new application each year?
A:
No. However, you will need to re-certify your eligibility no later
than May 1st of each year. If you are deemed eligible to receive
the award, you are required to submit copies of the following: your
most recent federal income tax return, two most recent pay statements,
and a current copy of your Childcare Provider’s license.
Q:
Will I be notified that I am eligible to receive
an award?
A:
Yes, FFA will mail award letters to all employees
determined to be eligible to receive an award.
In addition, FFA will notify all employees who
were determined not to be eligible to receive
an award, and provide the reason(s) for such determination.
Q:
What will be the amount of the award?
A:
The amount of your award will be based upon the employee’s Total Family
Income (TFI). TFI will be determined by the adjusted gross income as
indicated on the employee’s and their spouse's recently filed IRS Form
1040 or 1040A. The award will be a percentage of all eligible child care
costs, as shown on the table below:
TOTAL FAMILY INCOME |
% OF ACTUAL CHILD CARE COST PAID BY DOL |
MAXIMUM MONTHLY SUBSIDY |
Less than $26,929 |
70% |
$500 |
$26,929 - $30,580 |
60% |
$400 |
$30,581 - $39,999 |
50% |
$375 |
$40,000 - $49,999 |
40% |
$350 |
$50,000 - $59,999 |
30% |
$250 |
Requirements
After Receiving an Award
Q:
Once I receive an award letter, what should I
do next?
A:
You must fully complete, sign, and date the Award Acceptance
Agreement included with your award letter and return it to FFA
Q:
How do I notify FFA of the amount incurred for
childcare charges for each months?
A:
You must send FFA a DOL CCSP Monthly Invoice which
shows the total charges
incurred for services rendered for childcare services. The charges should be
stated as weekly totals, and the weekly totals should be added to get the total
for each month. Each week ends on a Friday. Most months will have 4 weeks. If
the Friday of a week has a date in the next month, then that week should not go
on the current month’s invoice, it should go on the next month’s invoice. You
and your Childcare Provider must sign the invoice for each month. If you have
more than one (1) Childcare Provider, you must submit a separate DOL CCSP
Monthly Invoice for each Childcare Provider.
Q:
How can I get a copy of the DOL CCSP Monthly Invoice and who
will send it to my provider?
A:
You may obtain it on our website by following this link: DOL
CCSP Monthly Invoice. The DOL CCSP Monthly Invoice form is a fillable
form. You may complete it online using your keyboard, then print it,
sign it and have your childcare provider sign it. Also, when you input
the weekly charges for each week, the form will automatically calculate
the monthly total.
Q:
Is there a timeframe in which my provider must file invoices for
services provided?
A:
Yes, monthly invoices must be submitted to FFA no later than 60 days
after the childcare services are rendered.
Q:
If I change providers when do I notify FFA, and what documents
should be submitted?
A:
FFA must be notified immediately. We must have a completed Form OPM
1644 for the new childcare provider, and a copy of the provider’s
current license or a statement of compliance with state and/or local
child care regulations. FFA will not be able to process your monthly
invoice without these items.
Q:
If I change or transfer agency within DOL, should I notify FFA?
A:
Yes, please notify FFA immediately, and also indicate the agency change
on your DOL CCSP Monthly Invoice. For example, if you transfer from
OASAM to MSHA, OSHA or any other agency within DOL, you should notify
FFA, and put the correct agency on the DOL CCSP Monthly Invoice form.
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