FFA has put together a list of Frequently Asked Questions FAQs) to help answer questions that US Department of Housing and Urban Development (HUD) Employees may have about the HUD Child Care Subsidy Program (CCSP). The questions are grouped in the categories below:

• Applying for an award from HUD CCSP
• Determining eligibility for HUD CCSP
• Requirements after receiving an award

Applying For an AWARD From the HUD CCSP

Q: How do I apply for an award from HUD CCSP?

A: Complete an application for HUD CCSP. HUD employees may obtain an application from the HUD EAP Office, or you may download the application from our website by following this link, HUD CCSP Application.

In addition to submitting a completed application, you must also submit:

1. A copy of each parent's most recent Federal Income Tax Return.
2. A copy of the Leave and Earnings Statement for the two (2) most recent pay periods for each parent or guardian;
3. A completed Form OPM 1644 for each of your childcare providers.
4. A copy of your childcare provider's current license or proof of compliance with State and/or local child care regulations.

Q: When can a new employee apply for HUD CCSP?
A: Immediately, upon joining the Agency, as long as they meet the eligibility criteria.

Q: Where should I send my application to be processed?

A: The application should be mailed to the following address:

First Financial Associates
HUD CCSP
7079 Hayden Quarry RD
Lithonia, Georgia 30038-2506

Determining Eligibility For HUD CCSP

Q: What factors will FFA consider to determine if an employee is eligible to receive an award?

A: FFA will follow the guidelines established by HUD to determine which employees who apply for an award meet all of the eligibility requirements. The eligibility requirements are:

1. You must be a HUD employee.
2. You must be a full-time or part-time employee.
3. Have a child enrolled in, or will be enrolled in, a licensed childcare facility, or with a licensed childcare provider (licensed and/or regulated by the State and/or local authorities where the service is provided.
4. Your child must be a member of a household maintained by you and have the following relationship to you: a) a biological child who lives with you; b) an adopted child; c) a stepchild; d) a foster child; or e) a child who you are the parent or legal guardian of and to whose support you make regular and substantial contributions.
5. Your child or children must be age 13 or under, or disabled through age 18.
6. Have a total family income (TFI) that does not exceed $69,999 or less per year. TFI is determined by looking at the adjusted gross income (AGI), for yourself and your spouse, as reported on the most recent IRS Form 1040 or Form 1040A.

Q: Once I have been determined eligible to receive an award, do I have to submit a new application each year?

A: No. However, you will need to re-certify your eligibility no later than May 1st of each year. If you are deemed eligible to receive the award, you are required to submit copies of the following: your most recent income tax return, two most recent pay statements, your recent SF-50, and a current copy of your Childcare Provider's License.

Q: Will I be notified that I am eligible to receive an award?

A: Yes, FFA will mail award letters to all employees determined to be eligible to receive an award. In addition, FFA will notify all employees who were determined not to be eligible to receive an award, and provide the reason(s) for such determination.

Q: What will be the amount of the award?

A: The amount of your award will be determined based upon the the employee's Total Family Income (TFI). TFI will be determined by the adjusted gross income as indicated on the employee's and their spouse's recently filed IRS Form 1040 or 1040A. The award will be a percentage of eligible child care costs, as shown on the table below:

Requirements After Receiving an Award

Q: Once I receive an award letter, what should I do next?

A: You must fully complete, sign, and date the Award Acceptance Agreement included with your award letter and return the original back to FFA.

Q: How do I notify FFA of the amount incurred for childcare charges for each month?

A: You must send FFA a HUD CCSP Monthly Invoice which shows the total charges incurred for services rendered for childcare services. The charges should be stated as weekly totals, and the weekly totals should be added to get the total for each month. Each week ends on a Friday. Most months will have 4 weeks. You can determine how many weeks are in a month by counting the number of Fridays in the month. If the Friday of a week has a date in the next month, then that entire week should not go on the current month's invoice, it should go the the next month's invoice. You and your Childcare Provider must sign the invoice for each month. If you have more than one (1) Childcare Provider, you must submit a separate HUD CCSP Monthly invoice for each child care Provider.

Q. How can I get a copy of the HUD CCSP Monthly Invoice and who will send it to my provider?

A: You may obtain it on our website by following this link: HUD CCSP Monthly Invoice. The HUD CCSP Monthly Invoice form is a fillable form. You may complete it online using your keyboard, then print it, sign it and have your childcare provider sign it. Also, when you input the weekly charges for each week, the form will automatically calculate the monthly invoice total.

Q. Is there a timeframe in which I must file invoices for services provided?

A: Yes, monthly invoices for each month must be submitted to FFA no later than the 10th of the following month. For example, we must receive the June invoice by the 10th of July; we must receive the July invoice by the 10th of August, and so on.

Q. If I change child care providers when do I notify FFA, and what documents should be submitted?

A: FFA must be notified immediately. We must have a completed Form OPM 1644 for the new childcare provider, and a copy of the provider�s current license or prooft of compliance with state and/or local child care regulations. FFA will not be able to process your monthly invoice without these items.

Q. Can I, the HUD employee, be paid or reimbursed directly for a child care subsidy payment?

A: No. Under the guidelines of the HUD CCSP, only the child care provider that rendered the child care services can be paid. If a HUD employee makes a payment out-of-pocket and needs to be reimbursed, either the child care provider would reimburse the HUD employee or the child care provider would credit the HUD employee�s account towards the cost of future child care services.